In submitting a vendor/exhibitor application, you are agreeing to comply with the following vendor/exhibitor responsibilities and guidelines. Applicants must be 18 years or older. All applicants must pre-register via this application in order to be considered for event space.
SETUP
- Exhibitors MUST be open for business by 11:30 am on Saturday, June 7, 2025. The event officially opens at 12:00 pm. ALL BOOTHS MUST REMAIN OPEN FROM 12:00 PM – 3:00 PM
- Your table/booth must be staffed during the entire time that the event is open to the public.
- Your display may not extend beyond the limits of their booth. Booths are approximately 10'x10'.
- The vendor/exhibitor is responsible for supplying all the elements needed for their operation, including a table (up to 8'), canopy/tents, lighting, and chairs. Banners and signs must look professional and family friendly.
DECORATIONS & HOUSEKEEPING
- All booths should be neat, attractive, and well-maintained throughout the event. Maintenance of the exhibit areas and its immediate vicinity will be the responsibility of the exhibitor.
- Exhibitors are responsible for the removal of all their set up and the cleanup of trash from their designated area. Trash receptacles are located throughout the event area. If you have excessive trash, please bring your own trash bags, and clean up after your area.
- All booths utilizing tables shall have tablecloths extending to the ground. No boxes, extra merchandise or debris should be visible. If a tent is used, it must be weighted down.
- Electricity will NOT be supplied to the exhibitor. Battery and solar power devices are permitted. However, generators are prohibited.
ALCHOLIC BEVERAGES, TOBACCO PRODUCTS & FIREARMS
- No sales, use, or possession of alcoholic beverages, tobacco products, or firearms is permitted. If an exhibitor or their worker/volunteer violates the above rule, that exhibitor will be removed from the event and future events.
HOLD HARMLESS PROVISION
- All exhibitors shall understand and agree that the Township of Franklin and their agents, employees, and volunteers shall be held harmless from any liability arising from the use of exhibit or vending space(s).
- The Township of Franklin shall not be responsible for the loss, theft, damage or destruction of vendor belongings.
- It is further understood and agreed upon that neither the Township of Franklin and their agents, employees, and volunteers shall be responsible for any loss, damage or injury due to theft, fire, explosion, vandalism, or such arising out of failure of electric power or related equipment, or for any act/force of nature, civil commotion or disasters of any kind, or for any other condition beyond their control resulting to persons, equipment, merchandise, display or exhibitor space contents.
- Vendors/Exhibitors understand that Franklin PRIDE is an outdoor event and, as such, their property shall be subject to the elements. Vendors/Exhibitors acknowledge and understand that the Township of Franklin does not and cannot assume any responsibility for the natural effects of the weather, winds, rain, or other causes, directly or indirectly, which are sometimes referred to as Acts of God.
- All vendors/exhibitors shall assume all responsibility for any damage resulting from the operation of their exhibit, product, or service. All exhibitors shall be liable for any violation of law, and none shall have claim upon the Township of Franklin or their agents. Insurance coverage desired by an exhibitor shall be at his/her own expense.
- The Township of Franklin shall be the sole authority for closing, canceling, or reducing the hours of the event for the safety of the visiting public and/or exhibitors, vendors, employees, and volunteers.
TABLE SPACE
- All exhibitors shall restrict their sales, solicitations, promotional activities and devices, signs, posters, and handouts to be within the specific, designated unit of space to which they have been assigned. No extension outside of assigned space into adjoining spaces or areas is permitted.
- All space(s), for which an application has been submitted, shall be used by the applicant/organization. No other group or individual shall be permitted to utilize said space(s) nor shall the space(s) be sold, transferred, sublet, or assigned by any exhibitor without prior approval from the Township of Franklin.
- All tents personally provided by the selected vendor shall be capable of being set up so that all components of the tent and tent anchoring system are within the allotted space. All tents must be weighted to avoid damage and/or injury.
- All audio devices, players and/or equipment used by an exhibitor shall be kept at a low enough volume level so as not to disturb or interfere with any adjacent exhibitors or vendors.
PROHIBITED ITEMS
- All vendors shall be prohibited from selling, distributing, or possessing fireworks of any kind, items that explode upon percussion (caps, “bang torpedoes”, stink bombs, etc.), firearms, toy guns of any kind, knives of any sort, drug paraphernalia, martial arts paraphernalia, flammable sprays, super soaker type water guns, silly string spray or any items intended to inflict bodily harm or discomfort. Any other products that are judged by the Township of Franklin to not be in the best interest of the event shall not be allowed.
- Any procedure that causes the piercing of a person’s skin shall not be allowed. This includes such procedures as ear piercing and permanent tattooing.
- No counterfeit products shall be permitted to be sold at the event. Selling counterfeit products shall be cause for your registration(s) for space to be revoked.
- Smoking is not permitted in any areas of the municipal complex property.
- Cooking is not permitted in any vendor/exhibitor space at any time. Exhibitors are prohibited from selling food products of any kind. Sample food giveaways (e.g., water) must be manufacturer sealed.
- All cylinders/tanks containing flammable/combustible compressed gas, used for any exhibit or vending purposes, must be properly secured at all times.
CANCELLATION POLICY
The Township of Franklin reserves the absolute right to immediately compel the removal of any exhibitor if their actions or conduct cause a potential risk to the health, safety or welfare of patrons, staff or other vendors or exhibitors. Vendors that do not comply with the guidelines of the event will be asked to leave at any time and will not be permitted to return.
